School Billing Software That Collects Tuition Faster
Still spending 30+ hours a month on reconciliations?
FINACS® helps private schools automate student billing, invoice all students in minutes, offer flexible payment plans, and give parents 24/7 self-service access.
Parent Payment Portal
Flexible Payment Plans
Accounts Receivable
See How FINACS® Works
Associated with
Your billing process is costing you more than you think.
Most school business offices lose hours every month to manual invoices, parent follow-ups, payment tracking, and receivables cleanup.
24-32 hrs
Per MonthManual tuition billing, statement preparation, reconciliation, and family payment follow-up.
9-12 days
Every quarterBilling board reports and receivables summaries still built from spreadsheets and exports.
~$16k/yr
Hidden costManual finance work silently drains staff time and increases the risk of delayed collections.
PRODUCT
FINACS: All-in-One School Billing & Tuition Software
FINACS provides a complete software solution that is available on cloud
A cloud-based, flexible accounting solution for schools that need anytime, anywhere access
Family Sponsor Central
Central Centralize family and sponsor billing.
Manage family and sponsor relationships from one centralized platform. FINACS helps schools track billing responsibilities, manage sponsor-linked accounts, and maintain accurate financial records across students and families.
Send Consolidated Statements
Simplify family billing communication.
Provide families with a complete view of balances, invoices, and payments through consolidated financial statements. FINACS helps schools simplify communication and reduce billing confusion.
Batch Invoice Generation
Automate invoicing at scale.
Generate and distribute invoices in bulk within minutes while reducing repetitive manual billing tasks. FINACS helps schools streamline recurring billing cycles with greater speed and accuracy.
Parent Payment Portal
Empower parents to pay on their terms.
Give parents a secure, self-service portal to view outstanding balances, make payments, and access billing history at any time. FINACS helps schools reduce administrative follow-ups and improve on-time payment rates with a seamless parent experience.
Auto Pay Screen
Set payments on autopilot.
Enable families to enroll in automatic payment schedules, so recurring fees are collected without manual intervention. FINACS helps schools reduce payment delays, eliminate manual follow-ups, and ensure consistent cash flow throughout the school year.
Manage family and sponsor relationships from one centralized platform. FINACS helps schools track billing responsibilities, manage sponsor-linked accounts, and maintain accurate financial records across students and families.
Provide families with a complete view of balances, invoices, and payments through consolidated financial statements. FINACS helps schools simplify communication and reduce billing confusion.
Generate and distribute invoices in bulk within minutes while reducing repetitive manual billing tasks. FINACS helps schools streamline recurring billing cycles with greater speed and accuracy.
Give parents a secure, self-service portal to view outstanding balances, make payments, and access billing history at any time. FINACS helps schools reduce administrative follow-ups and improve on-time payment rates with a seamless parent experience.
Enable families to enroll in automatic payment schedules, so recurring fees are collected without manual intervention. FINACS helps schools reduce payment delays, eliminate manual follow-ups, and ensure consistent cash flow throughout the school year.
Accurate and designed for schools. Trusted by finance teams.
With general accounting, student billing, accounts payable, accounts receivable, and financial reports together, FINACS gives school finance teams cleaner billing control and better visibility.
Eliminate the manual billing tax with FINACS
One Platform for School Billing, Tuition Payments & Financial Control
Student Billing and Tuition Management
Your billing and student ledger stay in sync automatically, so manual reports and repeated updates are reduced.
Replaces manual billingOne-Click Board Reports
Create accurate board-ready receivables, billing, and cash reports using real-time data from your finance system.
From days to minutesCollection Ready
Consolidated family accounts, overdue balances, and payment statuses help finance teams follow up faster.
Reduce overdue fees-
Hours spent creating invoices and statements
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Separate spreadsheets for payment tracking
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Reactive follow-up for overdue families
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Every financial record organized centrally
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Real-time visibility into student balances
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Your existing bank and payment integrations
Why FINACS® is the smarter choice
- Easy to implement without IT overhead
- Pre-built billing templates for schools
- Multiple family statement formats
- Flexible payment plans for families
- Batch billing for faster invoice generation
- Automated student fee reminders
- Built-in purchase order workflow
- Financial and audit-ready reports
Other Accounting Software
- Requires setup, customization, or outside support
- Limited or generic billing templates
- Limited parent communication formats
- Manual payment plan tracking
- Manual or repetitive invoice creation workflows
- Monthly manual accounting workflows
- Often requires separate add-ons
- Limited financial visibility and reporting
Why Schools Love Us
75%
Reduction in month-end close time
We cut our month-end close from 3 days to 4 hours. The reconciliation that used to take my whole Monday now runs overnight automatically. I actually left on time on the last day of the month for the first time in 6 years.
240+
Man-Hours Saved Per Year
Honestly, I didn't realize how much time we were wasting until FINACS showed us. Journal entries, budget reports, variance tracking — it was eating up our entire week. We did the math after the first quarter and we'd recovered over 240+ hours. My team couldn't believe it.
28 days
From contract to fully live
We were nervous about switching mid-year. MentisSoft's team ran a parallel close for two weeks so we could verify every number before flipping the switch. We went live in 28 days with zero data loss.
40+ hrs
Recovered per month
I was spending two weeks every quarter on board reporting. FINACS generates the same reports in minutes. My CFO was skeptical until she saw the first demo — now she tells every school she meets about it.
Frequently Asked Questions Answers to What Business Managers Ask Before Switching.
How does FINACS help schools manage recurring tuition billing cycles?
FINACS automates recurring tuition billing cycles, helping schools generate invoices on time and manage billing schedules more efficiently. This reduces manual effort and ensures greater consistency across billing operations.
Can FINACS automate reminders for upcoming or overdue fee payments?
Yes. FINACS can automate payment reminders and notifications for upcoming, pending, or overdue fees, helping schools improve collections while reducing the need for manual follow-ups.
How does FINACS support schools with multiple fee categories and payment schedules?
FINACS allows schools to manage different fee categories, payment structures, and billing timelines within one centralized system. Schools can organize tuition, transportation, activity fees, and other charges more effectively.
Can parents view invoices, payment history, and outstanding balances through FINACS?
Yes. FINACS provides parents with access to invoices, payment history, receipts, and outstanding balances, helping improve payment transparency and communication between schools and families.
How does FINACS help reduce billing errors and manual reconciliation work?
By centralizing billing, payment tracking, and financial records, FINACS helps reduce duplicate entries, manual calculations, and reconciliation errors. This improves billing accuracy and saves valuable administrative time.
Can schools manage sibling billing and family-linked accounts in FINACS?
Yes. FINACS supports family-linked accounts and sibling billing, making it easier for schools to manage payments, balances, and billing records for families with multiple students.
How does FINACS track partial payments, installment plans, and overdue balances?
FINACS provides real-time visibility into installment plans, partial payments, pending balances, and overdue accounts. Schools can monitor payment activity more accurately and follow up proactively when needed.
Can FINACS generate customized invoices and billing statements for different student groups?
Yes. Schools can create customized invoices and billing statements based on grades, fee categories, student groups, or specific billing requirements, helping improve flexibility and communication.
How does FINACS improve communication between finance teams and parents regarding payments?
FINACS helps streamline communication through automated reminders, payment confirmations, billing updates, and clear financial records, creating a smoother payment experience for both schools and families.
Can FINACS provide real-time reporting on collections, pending payments, and revenue trends?
Yes. FINACS offers real-time reporting and financial insights that help schools monitor collections, track outstanding balances, review revenue trends, and improve overall financial visibility.
How does FINACS support schools during month-end or term-end financial reconciliation?
FINACS helps organize billing and payment records in a centralized system, making reconciliation processes faster, more accurate, and easier for finance teams to manage during reporting periods.
Can FINACS help schools maintain better financial visibility across billing and collections?
Yes. FINACS centralizes billing and collections data, helping schools gain clearer visibility into payment activity, outstanding balances, collection performance, and overall financial operations.
Technology Integration
A 30 minutes personalized walkthrough, tailored to your school.
We'll show you exactly what FINACS looks like for your school's tuition billing, student fees, payment plans, parent portal, and receivables reporting.