School Finance Software That Cuts Manual Work by 87%
Still spending 30+ hours a month on reconciliations?
FINACS gives school business offices one place to manage budgeting, expense tracking, accounts payable, financial accounting, real-time dashboards, and board-ready reports.
Budget Planning
Expense Tracking
Real-Time Dashboard
See How FINACS® Works
Associated with
Your current finance process is costing you more than you think.
Manual finance workflows drain staff time through disconnected budgets, spreadsheets, expense follow-ups, and month-end reporting work.
24-32 hrs
Per MonthManual reconciliation between systems turn into a full day of work every single month
9-12 days
Every quarterBuilding board reports means pulling data from multiple systems into Excel — and it often takes up your weekends.
~$16k/yr
Hidden costManual workarounds quietly drain $16000 a year in staff time — most schools don’t see it until they calculate it.
PRODUCT
FINACS: All-in-One School Finance Management Software
FINACS provides a complete software solution that is available on cloud
A cloud-based, flexible accounting solution for schools that need anytime, anywhere access
Family Sponsor Central
Central Centralize family and sponsor billing.
Manage family and sponsor relationships from one centralized platform. FINACS helps schools track billing responsibilities, manage sponsor-linked accounts, and maintain accurate financial records across students and families.
Send Consolidated Statements
Simplify family billing communication.
Provide families with a complete view of balances, invoices, and payments through consolidated financial statements. FINACS helps schools simplify communication and reduce billing confusion.
Batch Invoice Generation
Automate invoicing at scale.
Generate and distribute invoices in bulk within minutes while reducing repetitive manual billing tasks. FINACS helps schools streamline recurring billing cycles with greater speed and accuracy.
Parent Payment Portal
Empower parents to pay on their terms.
Give parents a secure, self-service portal to view outstanding balances, make payments, and access billing history at any time. FINACS helps schools reduce administrative follow-ups and improve on-time payment rates with a seamless parent experience.
Auto Pay Screen
Set payments on autopilot.
Enable families to enroll in automatic payment schedules, so recurring fees are collected without manual intervention. FINACS helps schools reduce payment delays, eliminate manual follow-ups, and ensure consistent cash flow throughout the school year.
Manage family and sponsor relationships from one centralized platform. FINACS helps schools track billing responsibilities, manage sponsor-linked accounts, and maintain accurate financial records across students and families.
Provide families with a complete view of balances, invoices, and payments through consolidated financial statements. FINACS helps schools simplify communication and reduce billing confusion.
Generate and distribute invoices in bulk within minutes while reducing repetitive manual billing tasks. FINACS helps schools streamline recurring billing cycles with greater speed and accuracy.
Give parents a secure, self-service portal to view outstanding balances, make payments, and access billing history at any time. FINACS helps schools reduce administrative follow-ups and improve on-time payment rates with a seamless parent experience.
Enable families to enroll in automatic payment schedules, so recurring fees are collected without manual intervention. FINACS helps schools reduce payment delays, eliminate manual follow-ups, and ensure consistent cash flow throughout the school year.
General Ledger
Your school's complete financial record.
Maintain a detailed and accurate record of every financial transaction across all accounts, funds, and cost centers. FINACS helps finance teams ensure books are always balanced, audit-ready, and aligned with your school’s reporting requirements.
Accounts Payable
Manage vendor payments with precision.
Track, process, and reconcile vendor invoices and outgoing payments from one centralized system. FINACS helps school finance teams maintain accurate payable records, avoid duplicate payments, and stay on top of outstanding obligations with ease.
Accounts Receivable
Stay on top of every dollar owed.
Monitor and manage all incoming payments, outstanding invoices, and student account balances from one unified view. FINACS helps school finance teams stay on top of collections, reduce overdue balances, and maintain accurate receivable records throughout the year.
Budget Management
Keep budgets aligned and controlled.
Plan, monitor, and manage school budgets with greater visibility and control. FINACS helps finance teams track allocations, compare actuals against budgets, and make informed financial decisions.
Purchase Management
Streamline purchasing workflows.
Simplify purchasing workflows by managing requests, approvals, and vendor transactions from one system. FINACS helps schools maintain better spending oversight and operational efficiency.
Reports & Analytics
Access insights with confidence.
Access accurate financial reports instantly with real-time visibility into your school’s financial performance. FINACS helps teams generate profit and loss statements, balance sheets, and other key reports with ease.
Maintain a detailed and accurate record of every financial transaction across all accounts, funds, and cost centers. FINACS helps finance teams ensure books are always balanced, audit-ready, and aligned with your school’s reporting requirements.
Track, process, and reconcile vendor invoices and outgoing payments from one centralized system. FINACS helps school finance teams maintain accurate payable records, avoid duplicate payments, and stay on top of outstanding obligations with ease.
Monitor and manage all incoming payments, outstanding invoices, and student account balances from one unified view. FINACS helps school finance teams stay on top of collections, reduce overdue balances, and maintain accurate receivable records throughout the year.
Plan, monitor, and manage school budgets with greater visibility and control. FINACS helps finance teams track allocations, compare actuals against budgets, and make informed financial decisions.
Simplify purchasing workflows by managing requests, approvals, and vendor transactions from one system. FINACS helps schools maintain better spending oversight and operational efficiency.
Access accurate financial reports instantly with real-time visibility into your school’s financial performance. FINACS helps teams generate profit and loss statements, balance sheets, and other key reports with ease.
Accurate and designed for schools. Trusted by finance teams.
With financial accounting, budget planning, accounts payable, expense tracking, and reports together, FINACS helps school leaders make faster and clearer finance decisions.
Eliminate the manual finance tax with FINACS
One Platform for School Budgeting, Expense Tracking & Financial Reporting
Budget Planning Software for Schools
Build budgets, monitor spending, compare actuals, and give leadership faster insight into financial performance.
Replaces spreadsheet budgetsSchool Expense Tracking Tool
Track expenses, vendors, purchase workflows, and approvals from one finance system built for school operations.
From follow-up to controlFinancial Reporting in 10 Min
Create board-ready financial reports using real-time data instead of collecting numbers from multiple files.
From days to minutes-
Manual budget sheets and variance calculations
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Disconnected vendor, AP, and expense records
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Month-end report building from scattered exports
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Every finance record organized centrally
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Real-time dashboard visibility for leadership
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Audit-ready financial data and reports
Why FINACS is the smarter choice for school finance
- Purpose-built accounting software for schools
- Budgeting software for schools with real-time visibility
- Accounts payable and purchasing workflows
- School expense tracking and vendor management
- Financial dashboard for budgets, revenue, and expenses
- Board-ready reporting in minutes
- Audit-ready finance records
- Built for K-12 private and independent schools
Generic Accounting Software
- Requires customization for school workflows
- Budget planning often remains spreadsheet-driven
- Limited school-specific AP and purchasing logic
- Manual expense tracking and approval follow-ups
- Disconnected reporting for leadership and boards
- Limited education finance terminology
- More manual reconciliation and data checks
- Support teams may not understand school finance
What our clients say about us
75%
Reduction in month-end close time
We cut our month-end close from 3 days to 4 hours. The reconciliation that used to take my whole Monday now runs overnight automatically. I actually left on time on the last day of the month for the first time in 6 years.
240+
Man-Hours Saved Per Year
Honestly, I didn't realize how much time we were wasting until FINACS showed us. Journal entries, budget reports, variance tracking — it was eating up our entire week. We did the math after the first quarter and we'd recovered over 240+ hours. My team couldn't believe it.
28 days
From contract to fully live
We were nervous about switching mid-year. MentisSoft's team ran a parallel close for two weeks so we could verify every number before flipping the switch. We went live in 28 days with zero data loss.
40+ hrs
Recovered per month
I was spending two weeks every quarter on board reporting. FINACS generates the same reports in minutes. My CFO was skeptical until she saw the first demo — now she tells every school she meets about it.
Frequently Asked Questions Answers to What Business Managers Ask Before Switching.
How does FINACS help schools manage general ledger and day-to-day accounting activities?
FINACS centralizes general ledger management and day-to-day accounting operations, helping schools maintain accurate financial records while simplifying routine finance tasks. It allows finance teams to manage transactions, journal entries, and account activity more efficiently from one connected system.
Can FINACS automate accounts payable workflows and vendor payment tracking?
Yes. FINACS helps schools streamline accounts payable workflows by organizing vendor payments, tracking invoices, managing approvals, and maintaining accurate payment records. This reduces manual follow-ups and improves payment visibility across the finance team.
How does FINACS support budget tracking across departments, programs, or cost centers?
FINACS allows schools to track budgets across departments, programs, campuses, or cost centers within one centralized platform. This helps school leadership monitor spending more effectively and maintain better financial control throughout the year.
Can schools monitor real-time financial performance and cash flow within FINACS?
Yes. FINACS provides real-time financial visibility that helps schools monitor cash flow, review financial activity, and access up-to-date financial information for better operational and planning decisions.
How does FINACS help reduce manual accounting entries and reconciliation work?
By centralizing financial data and automating key accounting workflows, FINACS helps reduce repetitive manual entries, duplicate work, and reconciliation errors. This saves administrative time while improving accounting accuracy and consistency.
Can FINACS generate financial statements and custom accounting reports for schools?
Yes. FINACS enables schools to generate financial statements and customized accounting reports that support budgeting, reporting, audits, and financial analysis. Schools can access clearer financial insights through organized reporting tools.
How does FINACS support month-end and year-end financial closing processes?
FINACS helps schools organize accounting records, transactions, reconciliations, and financial documentation in one system, making month-end and year-end closing processes faster, more accurate, and easier to manage.
Can FINACS help schools manage procurement approvals and purchase tracking?
Yes. FINACS supports procurement and purchasing workflows by helping schools manage purchase requests, approval processes, vendor coordination, and expense tracking within a more structured financial workflow.
How does FINACS improve financial visibility across school finance operations?
FINACS centralizes accounting and financial data, giving schools clearer visibility into budgets, expenses, transactions, approvals, and overall financial performance. This helps leadership make more informed financial decisions across the organization.
Can FINACS track outstanding payables, receivables, and vendor balances in one system?
Yes. Schools can track accounts payable, receivables, vendor balances, pending transactions, and payment activity within one centralized system, helping finance teams improve monitoring and financial oversight.
How does FINACS help schools maintain organized records for audits and compliance reviews?
FINACS helps schools maintain organized financial documentation, transaction histories, and approval records, making audits and compliance reviews easier to prepare for and manage with greater accuracy.
How does FINACS help schools make more informed financial planning and budgeting decisions?
FINACS provides financial reporting, budgeting tools, and real-time visibility into spending patterns and financial performance. This helps schools make more informed budgeting, planning, and resource allocation decisions over time.
Technology Integration
A 30 minutes personalized walkthrough, tailored to your school.
We'll show you exactly what FINACS looks like for your school's budgeting, expense tracking, accounts payable, financial reports, and dashboard visibility.